How to set up a new office

Whether searching for the perfect location, designing an effective workspace or deciding on the purchase of that new toaster for the break room, setting up a new office can be a toilsome task.

The big question is, “How do you do it?” Local design expert Jacci Hood-Miller, of Interior Concepts in Orem, chimed in with advice for those who are either moving to a new location or starting from scratch. Take note.

“The best way to be effective in setting up a new office is to go back to the four basic walls,” Miller says. “You’re trying to establish the right ambiance, the correct function and fit it into a budget.”

This is not as complicated as it sounds. Nevertheless, give yourself plenty of time and be prepared for a bit of chaos.

SELECTING A LOCATION
Location, location, location! We’ve all heard the mantra before. Yet there are plenty of factors people fail to consider before making such an important decision.

If you have a small business, being in close proximity to your home may be something to look at. Perhaps your business is better suited near the manufacturer of your product? Can people locate you easily? These are all essential factors to keep in mind.

“No one wants to feel like they are trapped in a box for eight hours a day,” Miller says. “Make sure there is some sort of window or source of natural light. Remember also to give yourself ample space … it’s nice to have a place to hang your purse or coat.”

If possible, consider a location that has a small kitchenette or break room. Being able to bring your lunch to work is something that everyone can and will appreciate.

MOVING IN AND SETTING UP
Consider electronics first. Make sure electrical outlets are accessible for your needs. It is difficult to run a business without a place to plug in your computer, register, fax, etc.
One of the most overlooked benefits of moving or starting fresh is the “thinning-out process.” Listen closely: It is OK to throw out items you haven’t used in decades. Setting up an organized office allows you to spend more time focusing on your business and less time worrying about office issues.

It’s no secret people like to stick with what works because — let’s face it — change can be scary and unpredictable. But living by the old saying, “If it ain’t broke, don’t fix it” can be a serious mistake in the business world. Oftentimes change brings about new possibilities that help your business progress and change with the times.

Whether you have files you are required to keep for 20 months or 20 years, consider investing in a scanner. Store files on a computer or disc and archive those that you don’t need. Not only will this save space, it’s also more efficient.

CHOOSING THE RIGHT DÉCOR
Office décor serves many purposes. It establishes the personality, importance and overall functionality of your office. Décor should reflect your personality and be a place you feel comfortable in.

“Of course you want an office that is visually appealing to those coming in, but one tends to do their best work when at ease in their surroundings,” Miller says.

After all, aesthetics mean nothing without substance.

However, it is important to remember you are in an office setting. Be comfortable, but be tactful. Something that may be appropriate to display in your living room may not be appropriate for the office lobby. That picture of your 3-month-old naked baby looks great on the mantle, not on your desk.

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